Description of committee member roles London Vampyre Group

Membership Secretary This involves keeping up to date electronic and manual records of all our members, sending out membership cards and welcome packs to new members, sending renewal reminders to people and renewal packs when they have resubscribed, and producing the labelled envelopes for the magazine mailouts. It also involves making frequent collections from the PO box so our post is dealt with quickly, and sending out merchandise orders (and therefore keeping all the merchandise stock including T-shirts, magazines etc). The ideal person needs to be administratively well-organised and with a good customer-service focus to make sure our members get speedy responses to their subscriptions and orders.

Secretary This role involves the general administration of the LVG - sending out email bulletins and information and dealing with email queries through lvg_secretary@hotmail.com, producing notes of meetings,

Events Co-ordinator The Events person needs to be able not just to come up with ideas for different events, but also to see them through and make them happen effectively. This includes being responsible for publicising events, producing and selling tickets, decorations, food, entertainments, raffle etc etc. It needs someone who is well-organised and competent - co-ordinating our parties is about more than just booking a venue and DJ and expecting the pixies to do the rest! It's also about encouraging people to come along - if this person asked, "Would you like to come to my party?" would you want to say yes?

PR and Publicity This role is about publicising the LVG and making it as high profile as possible, to attract new members and maintain a positive reputation for the group. It involves flyering at pubs and clubs, maintaining the LVG Myspace profile, dealing with any media requests that may come through and coming up with new ways of raising our profile and increasing our membership. It also means talking to people and encouraging them to join. Again, if this person asked, "Do you want to be part of our group?" would you want to say yes?

Magazine editorial team This involves producing a well-put-together, interesting publication for our members - preferably on time, ie every 3 months - as well as dealing with the external sales of the mag. The editor needs to be skilled in DTP software.It is really a job for two or more people with the amount of work needed.

Bulletin editor This involves producing the quarterly bulletin with details of upcoming events - both LVG and related events - that is sent out with the Chronicles. The ability to use Word and string a sentence together with correct spelling etc is needed here!

Treasurer This involves looking after the LVG account, making sure cheques get signed and sent off and being proactive in collecting the money. Producing an accurate account balance for the Annual General Meeting